Whether you work from the office or home, you may have much trouble concentrating from time to time. Don’t worry, that happens to everyone – a person is simply not able to stay focused for 8 hours straight. However, very often, tasks require you to stay organized and avoid distractions. And, trust us, that is definitely possible with several helpful tips.
In this article, you will find a few of them, including taking breaks, downloading helpful apps, using calendars and planners, making long-term and short-term goals, reducing clutter, delegating tasks, and many more. Read on and make sure to do your best sticking to the deadlines.
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It is very important to take breaks at work, especially if you are working from home. Allowing yourself to take a break is one of the best things you could do for your productivity. Not only will it give you a chance to get up and move around, but it will also help you to refocus your attention. In addition, breaks can help you to stay away from distractions and unnecessary temptations. We all know how easy it is to get distracted when working from home.
Download Helpful Apps
If you are working from home, there are plenty of useful apps that can help you to stay organized and stay focused on your tasks. One of the most popular apps is Evernote. It allows you to write notes and organize them into different notebooks and stacks. Another useful app is Wunderlist – it’s a great tool for making lists and sharing them with friends or co-workers. There are many other apps, like a free fax app or mobile scan app, that can help you stay organized at work, so don’t hesitate to download some of them.
Use Calendars and Planners
Calendars and planners are great tools that help you stay organized and avoid distractions at work. It’s vital to be able to see a picture of what needs to be done on a particular day, week, or month. You can use different calendars – one for work purposes, another for personal affairs, etc. A good planner will help you plan your daily schedule in advance and avoid wasting time on unimportant tasks.
Set Long-Term and Short-Term Goals
One of the most effective ways to stay focused at work is to set yourself long-term and short-term goals. Long-term goals are those that you want to achieve within a certain period of time (1 year, 5 years, etc.). Short-term goals are those that you want to achieve within a month or two. With such goals, you will have something to look forward to in the future, which will not only keep you motivated but will also help you to finish your tasks on time.
Clutter is the main reason why people have problems staying organized at work. If your desk is cluttered with papers, objects, or anything else, you will definitely have trouble staying focused on your tasks. Therefore, it is vital to reduce clutter and organize your workplace as much as possible. Every object should have its own place – this will make it easier for you to find what you need when you need it.
If you have too many tasks and responsibilities, delegating some of them might be a good idea. For example, if you have a lot of paperwork that needs to be done, find someone who can help you with that (a friend, a family member, etc.). If you are not an expert in some areas (Marketing, Sales, etc.), ask for advice from someone who has more experience in that area than you do. If possible, try to delegate tasks so that your workload becomes lighter and more manageable.
Make Your Workspace Comfortable
Another important thing that can help you stay organized at work is making your workspace comfortable. If your workplace feels like a prison cell or a torture chamber, then chances are that you won’t be able to concentrate on your tasks properly. That’s why it’s vital to make your workplace as comfortable as possible: get rid of all the unnecessary stuff (clutter), make sure there’s enough light, put a few plants around (preferably close to windows), etc. The more comfortable your workspace is, the easier it will be for you to do your job and stay focused on what needs to be done.
Make Your Workspace Personalized
The same goes for making your workspace personalized. If there’s nothing personal in your workspace (pictures of your family members or friends; souvenirs; mementos from vacations; etc.), then there’s no point in making it comfortable – because it won’t feel like “home”. Having a few personal items in your workspace can make it feel more like home and less like an office or a torture chamber. Besides that, having personal items in your workspace can help you feel more motivated and inspired to do your job well.
Reduce Distractions at Workplace
You need to reduce distractions at work as much as possible – especially if you work from home or if you have a lot of responsibilities at work. Try to keep your phone on silent mode or turn off notifications from all social media platforms (Facebook, Twitter, Instagram, etc.). Turn off any notifications from other applications – this way, your phone won’t distract you with an incoming message every now and then. Also, try to avoid checking your email every half an hour or so – this way, you’ll be able to focus on what really matters most: doing your job well and meeting deadlines!
Don’t Multitask Too Much
From time to time, you may have to multitask at work. However, this should be done very rarely and only when you absolutely have to. It is important to give your full attention to a task that needs to be done. Multitasking simply means that you are dividing your attention between different tasks, which is not going to be good for your productivity in the long run. If you are not able to finish a task on time, then try to avoid multitasking as much as possible.
Working from the office, you are usually in an atmosphere that helps you focus and get your tasks done by the end of the day. Our tips will help you feel comfortable and more motivated in the office building.
If you work from home, a separate room or even a separate office can be a great thing. If you have such an option, make sure to use it! Having a separate work area will help you focus on your tasks easier and stay organized. If you don’t have a separate work area, try to create one: set up a desk, arrange everything the way you need it, etc. This way, you will feel more comfortable.
Then, follow our 10 effective tips on how to boost your productivity and improve your concentration. Follow the tips that you find the most useful and soon you will notice great results at work.